What is SEO Outsourcing?

SEO outsourcing is the process of hiring an agency or an external SEO team for executing and scaling SEO and content marketing campaigns. 

Outsourcing helps businesses to hire experts who have an in-depth understanding and experience of the technical and creative aspects of Search Engine Optimization.

Getting on the first page of search engine results is more than feel-good; it’s a great business strategy that gets lots of new customers. 

70% of marketers say that SEO is more effective than PPC for driving sales to their business, despite difficulties with tracking.

In today’s times, strong SEO is backed by excellent branded content and solid Digital PR.

This essential cocktail puts your business among the industry thought leaders.

And since most businesses don’t specialize in these marketing processes, it’s hard to determine whether to hire an in-house SEO team or outsource to an external one.

But don’t worry,

This guide will spill the beans and help figure out the best course of action:

Should You Outsource SEO?

In this section, let’s understand whether you should outsource SEO to external service providers. We will do this through an in-depth analysis of the advantages and disadvantages of outsourcing SEO. Plus, an observation of the cost differences between an in-house SEO team vs. an outsourced one.

Let’s Hear It From The Experts

Before we get down to answering whether you need to outsource SEO or hire an in-house team, let’s see what some of the experts have to say. The following snippets will offer unique insights on SEO outsourcing from those who have years of experience and first-hand knowledge in the SEO niche.

Ready to pick it straight from the horse’s mouth? Let’s go!

You might have encountered that burning question,

Is SEO outsourcing suitable for my business?

The thing is that unless you have a full-blown SEO and content team spearhead and pace up SEO efforts, you need to outsource it.

Plus, you have the option of outsourcing a part of your SEO efforts.

Large businesses often have several agencies and freelancers working to execute their SEO campaigns. 

Let’s understand the pros and cons of outsourcing SEO in greater detail:

Pros of Outsourcing SEO

  • Outsourcing SEO to an external team adds to the efficiency of the process.
  • For one, because you don’t need to invest time in training the team or guiding them. 
  • Two, there is an availability of a bunch of easy-to-use collaboration tools to manage an external team.
  • Since you don’t have to pay employee benefits to an outsourced team, it’s a cost-effective option.
  • As a marketer, you want to focus on the strategic aspects of SEO and content marketing. 
    • Outsourcing gives the freedom to make top-level decisions.
    • Plus, you can invest time in tracking metrics that matter most for the business. 
  • When outsourcing SEO activities, you’re working with people who have the experience of handling multiple clients and projects. 
    • Such teams have higher exposure to the SEO profession and are better equipped to get the results.

Did you know:

81% of in-house marketers reported that using external SEO agencies helped them to maximise the effectiveness of their search engine optimization efforts.

While there are quite a few benefits to outsourcing SEO, it’s essential to understand some of the drawbacks as well:

Cons of Outsourcing SEO

  • If you outsource SEO to an agency or a freelancer based in another country, they may be working in different time zones. 
  • Choosing the right agency or a team of freelancers may require some initial legwork.

  • Getting an outsourced agency or freelancers to deliver quality work within timelines can become a challenge for some businesses.
  • There are cultural differences that you might need to consider while hiring an external SEO team. 

Before moving to analyze the respective costs of in-house and outsourced SEO, let’s understand the scope of SEO activities and the team structure:

SEO: What Gets You The Results

Thanks to constant updates in Google’s algorithm, SEO is way too different from what it used to be a decade ago. 

The big difference is that SEO is a long-term strategy, not a quick-fix. 

Let’s look at some key focus areas that help fetch the relevant business outcomes.

Technical SEO

Technical SEO helps fix your website for SEO related issues like slow loading, meta tag errors, duplicate content and error pages, etc. 

  • Optimizing a site for technical SEO makes it fit for earning a place in search engine results. 
  • It also ensures that website visitors get the optimum experience.

Website Content

Website content includes a copy of the product and services pages and a dedicated content section such as a blog. 

  • Content is a part of SEO that requires creative and research skills. It includes creating expert content and optimizing it for search terms and search intent. 
  • You also need designers to make the content look good. Professional designers can help create attractive images that are consistent with brand guidelines.

Link-Building and Digital PR

The third aspect of SEO is building relationships with authority websites. The link-building process helps fetch quality backlinks from niche sites. Link-building and PR are vital search ranking factors. 

  • Link-building is a non-technical form of search engine optimization.
  • To make link-building and digital PR work, you need some terrific content creators and a team of persistent outreach specialists.

If you’re sorted with these three aspects of SEO, you can expect your search rankings and site authority to move up. Whether you build an in-house team or hire an agency, you need to continually monitor the business outcomes from all three activities. 

SEO Team Structure

As a small to medium-sized business starting to scale up your SEO efforts, you want to maintain a lean SEO team; a small SEO team of 4-5 people, including one SEO specialist, an SEO manager, a content creator, and an outreach specialist.

  • These four roles are suitable for creating a basic SEO team. 
  • As an enterprise or a business with multiple sites, you might need a bigger team with the same roles; plus an SEO VP/Director who manages the overall SEO efforts. 

We now have an idea of an SEO team structure. 

Let’s move forward and understand the typical hiring costs.

In-House SEO: The Cost Breakdown

How much does an in-house SEO team cost?  

Here’s a look at the typical monthly salaries of in-house SEO professionals:

Role Monthly Salary (In USD)
SEO Specialist  4,000
SEO Manager  5,000
Content Writer 4,000
Outreach Specialist 4,000
Total 17,000

 

Add to this the cost of SEO tools and the contractors’ cost for web development and graphic design. The total additional cost would be around USD 4500. 

Hence, the minimum cost of hiring an SEO team is about USD 21,500 a month. 

Is that too much or too little? 

We’ll find that out in a while.

Don’t forget the time and money you need in training and upskilling the in-house resources. 

But for simplicity, let’s just stick with the basic figure of USD 21,500 for now.

Before we look at the cost of hiring an agency, let’s look at some of the popular SEO tools, features, and pricing. 

Top SEO Tools

Ahrefs

Marketers love Ahrefs for its ease of use and variety of features. You can use this nifty tool to spearhead many SEO activities: 

  • Track and resolve technical issues on your website with the site auditing feature. 
  • Use the Ahrefs Keyword Explorer to conduct in-depth keyword research.
  • The Rank Tracker feature allows keeping tabs on a site’s search rankings.
  • With Ahrefs Content Explorer, you can find trending niche content.
  • With the Organic Keywords feature, you can study the movement of organic keywords and the traffic you’re getting from those keywords. 

With Ahrefs, you can do pretty much everything that’s required for running successful SEO campaigns. Ahrefs’ single-user plans cost you USD 99 to USD 179.

You can buy the three-user plan for as much as USD 399 per month. 

Moz Pro

Moz pro is another end-to-end solution when it comes to Search Engine Optimization. The tool offers a host of features and a simplified user-interface:

  • Use Moz to learn more about the target audience and their search intent. Research for search terms, save your keyword list, and segment keywords based on difficulty and search volume. 
  • With Moz Pro, you can track your search visibility and search rankings. Track competition rankings and compare performance. 
  • Use the site crawl feature to understand the technical issues on a website. Get alerts about site issues and quickly fix them. 
  • Track existing website backlinks and explore new link opportunities.

Moz Pro comes at a starting price of USD 99. The multi-user plans range between USD 249 and USD 599.

SEMrush

Another top contender and a worthy one is SEMrush, a powerful suite of SEO tools. 

  • Perform solid content research to create content that resonates with the target audience. You can also use this tool to distribute branded content on social media channels. 
  • Stay relaxed when it comes to analyzing and resolving all types of on-page SEO issues. 
  • Research for the most relevant keywords to target. Use the Keyword Gap feature to compare competition keywords and to find new keyword opportunities. 
  • Use the SEO writing assistant to optimize branded content with the relevant search terms. 

Get all of these features and more, starting at USD 99.95 per month. 

Yoast SEO 

Yoast is an essential plugin for WordPress websites. The tool helps optimize meta tags and content for SEO. The tool also allows helps optimize content for readability.

The Yoast SEO plugin comes for USD 89 per website. 

Majestic 

If you’re looking for a specialized tool for your backlink campaign, then Majestic is a terrific option. 

  • Find relevant and accurate backlink data for your site and that of competitors.
  • Displays unique metrics like Trust Flow and Citation Flow to help you understand a site’s trustworthiness and authority.
  • Check the anchor text distribution of your backlinks and see how you can improve your anchor text strategy. 
  • Majestic easily integrates with Google Search Console and Google Sheets. It also has extensions for Firefox and Chrome Browsers.

Majestic comes at a starting price of USD 49.99 per month. 

Surfer SEO

If looking for a tool that takes the pain out of optimizing content for search, then Surfer SEO might be your best bet. 

  • Surfer SEO offers an in-built mechanism to auto-generate content guidelines for writers. 
  • It analyzes competing content to produce details such as text length, keyword density, number of headings, number of images, etc.
  • The tool offers writers instant feedback and recommendations so they can meet predefined criteria.
  • Surfer SEO comes in handy for performing keyword research, auditing existing content, and analyzing SERPs for competitive analysis.

You can buy this useful SEO tool for a starting price of USD 42.9 per month.

BuzzStream

Buzzstream is an incredible collection of outreach and digital PR solutions. The tool helps build a list of link prospects for sending personalized outreach campaigns. 

  • Find influencers in your niche along with their contact email. Populate them in a prospect list. 
  • Qualify and segment lists based on critical parameters like website domain authority and social media following. 
  • Buzzstream offers ready-made email templates to start an outreach campaign. Plus, you can personalize these emails to get better link-building campaign results. 
  • The PR tool helps in automating outreach email follow-ups. It also allows you to set-up reminders to send follow-up emails. 
  • Buzzstream helps manage outreach campaigns and track results with the help of simplified dashboards and reports. 

You can start using this unique tool for as little as USD 24 per month.

BrightLocal

BrightLocal is an all-in-one local SEO tool for varying business types. 

  • The tool lets you manage a business’s online visibility on online directories and citation platforms. 
  • It makes it easy to remove duplicate business details and fix inaccurate listings.
  • The tool helps bulk upload NAP details to multiple directories in one go. 
  • BrightLocal gives real-time alerts of online reviews of a business. It helps respond to customer reviews as and when they’re published. 
  • This fantastic tool also allows you to keep tabs on local search rankings and local keywords. 

You can use BrightLocal at a starting price of USD 29 per month.

Now that you know about the cost of hiring in-house resources for SEO let’s learn about the cost of outsourcing SEO. 

Cost of Outsourcing SEO 

Here comes the exciting part—the cost of outsourcing SEO. 

Let’s calculate with the help of an example.

Suppose you were to hire an agency like Search Eye for Search Engine Optimization. 

How much would be your monthly cost?

Let’s start with Technical SEO. 

The cost of the Standard Technical SEO program by Search Eye is USD 899 per month. 

It includes on-site implementations, weekly reports, local citations, and unlimited keywords.

The technical SEO package also comes with unlimited content guide outlines. 

If you’re looking for a dedicated account manager and a senior SEO team, the monthly package would cost USD 1,899 per month.

Let’s now look at the cost of outsourcing branded content. 

Hiring Search Eye for high-quality content creation would cost USD 8-12 per 100 words of content.

Hence, you need to shell out USD 800 to 1200 a month for 10,000 words of content. 

Such content writing projects can be divided into 4-12 blog posts depending on individual blog posts’ length.

So far, so good. Let’s now figure-out the cost of outsourcing link-building and brand mentions. 

Search Eye’s link-building plans are pretty straightforward. You pay when you get a link. 

The price starts at USD 65 per link/mention and goes up to USD 515 per link/mention. The cost depends on the DR and quality of the sites you’re targeting. 

Therefore, an average link-building package of 10 links/mentions would cost you USD 2300 to 2600 (Assuming that you’re targeting sites in the DR 40-50 range or a mix of sites with different levels of authority.

Now, if we add up the cost of technical SEO, content, and link-building, we can roughly get the monthly cost of hiring an SEO agency for a small to medium business. 

Let’s look at the higher side of the cost by summing up the upper range figures. 

Technical SEO: USD 1,899

Content: USD 1200

Links/Mentions: USD 2600

That’s a total of USD 5,699 per month!

A Brief Comparison: In-House SEO Cost vs. Agency

  • If you compare this cost to hiring an in-house SEO team, you realize that it’s around 1/4th the figure. 
  • Plus, you have the added advantage of paying for a certain amount of work. For instance, if you want fewer links or blog posts per month, your invoice will reduce accordingly.
  • Outsourcing offers an added advantage of specialized and yet flexible services. 
  • When outsourcing, you’re not bound by a contract or a yearly agreement. You can use an agency’s services for as long as you feel comfortable. 

Agency vs. Freelancers: What’s the Better Choice

You might probably have a question as to why you should choose to hire an agency and not a bunch of freelancers. 

The question is valid because freelancers might turn out to be the cheapest way to do SEO. 

Let’s compare the two options to see which one fits better. 

Hiring SEO Freelancers: The Pros

  • As I mentioned earlier, a small freelancer team would be cheaper than hiring a specialist SEO agency.
  • Freelancers would be almost always ready to speak to you and answer queries. An agency may offer a fixed number of calls per week.

Hiring SEO Freelancers: The Cons

  • Hiring freelancers means you need to manage them and get the work done. Since you’ll be hiring multiple freelancers, you would either need to manage them yourself or hire an in-house SEO manager to do it for you—this would entail extra cost. 
  • Because of cost-constraints, freelancers may not have access to all the tools required to execute SEO campaigns. 
  • And here’s the most significant drawback—it’s hard to find skilled and result-oriented freelancers.

Now that you’re closer to deciding to outsource SEO, it’s a good idea to get some tips on how to find the right outsourcing partner. 

What to Look for When Hiring an SEO Agency

Hiring a professional SEO agency is a sure-shot way to move towards achieving the desired business outcomes. In this section, let’s understand how to find the right SEO agency for your business. 

Here is the nitty-gritty,

Know About your Objectives

Hiring an agency is like buying clothes. When you go shopping, you often have a visual idea about what you’re going to buy. 

Your mind gives you an idea of the colours, the type of material, and even the budget. 

Hiring an SEO agency is similar. Start with a set of goals. Here are some common objectives:

  • High-Quality SEO optimized content 
  • Voice search optimization
  • Local citation and review management  
  • Building backlinks and site authority
  • eCommerce Search Engine Optimization

You would probably have one or more of these projects as a priority.

Next, you need to make a list of tangible SEO results:

  • To achieve search rankings for specific search terms.
  • Get X number of leads or customers from organic traffic.
  • Target customer with minimum $X of customer lifecycle value

Since every agency is different and has unique capabilities, making a list of SEO goals puts you in a better position to decide which agency would fit best.

Visit Their Website

When you visit an agency’s website, you get to know more about them.

Find their expertise.

Does the agency specialize in your niche, or have they worked with companies specific to your business vertical?

Understand if they offer comprehensive SEO services or not. You need to hire an SEO agency that’s good at both technical and creative aspects of SEO. 

That also depends on what you want to focus on at the moment.

Check the website for past client case studies and details of clients. 

It will give you a fair idea about the kind of results the agency can get.

Check the agency’s reviews on B2B platforms like Clutch, UpCity, and Digital Agency Network. 

Also, look for reviews on Google and social media platforms like Facebook. 

Does the agency have testimonials on their website?

Visit the blog section of the website to learn if they are publishing expert content about SEO. 

Delve deep by researching the leadership team. 

Visit LinkedIn profiles of the senior team members to learn more about them. 

Are these people influencers in the SEO niche? Have they contributed expert articles to respected publications?

You want to trust an agency that has a systematic approach to SEO. 

Most experienced agencies would have a well-defined process that helps them get positive outcomes for their clients. 

A successful SEO agency will almost always have a robust client portfolio. 

And they will put it up on their site. 

See their client roster before you decide to hire them.

Discover More About the Agency

Once you’ve done the first level research, you need to unearth a few more details about prospective agencies.

Know about their company culture.

Visit their pages on social media platforms like Facebook and LinkedIn. 

Learn about them through platforms like Glassdoor. Company photos and videos can offer a good peek into a company’s values and work ethics. 

Sign-up for a free demo or a consultation to learn about their approach to SEO.

Share some of your crucial SEO objectives and observe their recommendations. Compare their suggestions with those of other agencies. 

A couple of interactions are great for getting an idea about your comfort level with various agencies’ teams. 

The last step is to compare the pricing of the best ones on your list.

Pricing of Popular SEO Agencies: A Brief Comparison

Now that you have a fair idea about what to look for in an SEO agency, let’s look at some of the popular agencies’ comparative price charts. 

Agency Guest Post Outreach (Medium Authority Site) Content (Price Per Blog Post of 500 words) Technical SEO
Hoth  USD 160 USD 32 – USD 64 USD 500 – USD 2500
Search Eye USD 135 USD 40 – USD 60 USD 899 – USD 1899
loganix USD 200 USD 50 – USD 120 USD 500 – USD 750
Fatjoe USD 95 USD 20 – USD 60  Not Available

Are you ready to outsource SEO to your dream SEO agency? Here’s a look at the agency onboarding process. 

Onboarding An SEO Agency

Once you have decided to hire an agency for your business, it’s time to get them on board as your SEO partner. In this chapter, let’s look at the vital steps to smooth agency on-boarding.

Preparation and Planning 

The first step is to do the initial preparation. Deploy an internal resource to work closely with the agency. 

Create a list of current SEO goals, and by when do you expect to achieve them. 

Enlisting SEO objectives will help the agency come to terms with your business needs and start creating a custom plan. 

Let the agency send recommendations and proposed processes. 

Make use of brainstorming sessions to help the agency draw up a final action plan and process chart with roles and responsibilities.

Contract Formalization

When you’re done with the preliminary prep, be ready to get a formal contract from the agency. 

The contract document includes a complete list of deliverables.

Get the relevant person in your team to go through the details of the contract. 

It’s a good idea to ensure that the terms and conditions of the contract are according to your requirements. 

Double-check with a legal consultant before giving final approvals. 

Once you have the agency onboard, you must keep an eye on their work and numbers. Let’s understand how. 

Measuring Outcomes of SEO Projects

What’s most critical when partnering with an SEO agency is to keep track of the results of the SEO campaigns they’re running. More on how to be on top of things when outsourcing to an agency, in this section:

Tracking the Relevant Metrics

When you’re new to SEO or hiring an agency for the first time, you’re probably wondering which SEO metrics are best to track. 

I am making a list of some of the top SEO performance indicators. If these metrics are healthy, the SEO agency is on the right track.

Keyword Rankings

To rank for important niche search terms—that’s precisely why we do SEO. 

The goal is to move towards the top spot in Google’s SERPs steadily.

Did you know,

95% of all search traffic goes to websites on the first page of results.

Remember that you’re doing okay if search rankings for a predefined set of keywords are moving up the ladder. 

Ensure the agency is working on the right set of keywords; relevant search terms with high traffic value. 

There should be overall growth in terms of the number of keywords you rank for and the rankings. A positive keyword growth shows that your site is growing, and it’s a perfect sign. 

You can check the relevant reports related to organic keywords and search rankings in a tool like SEMrush. Here is a quick example:

The Quality and Number of Backlinks

Backlinks are one of the most crucial website ranking factors. That’s why this metric is significant when it comes to tracking SEO results. 

It’s critical to make sure that your site is building relevant backlinks. Plus, backlinks should come from sites with high domain authority and search traffic. 

And yes, quality content matters too.

If the agency manages to get you such quality links consistently, they’re doing a good job. 

Here’s the type of backlinks report you can generate from SEMrush.

Organic Traffic 

SEO’s sole purpose is to grow a business organically, and that’s how it’s different from running ads on Google or social media platforms.

You can check a website’s organic traffic in Google Analytics periodically. See the traffic movement.

A growth in organic traffic is an essential metric to track. The amount of traffic growth will depend on search rankings, quality of content, publishing frequency, and backlinks. 

The key is to set a traffic growth target and use it as a benchmark while measuring growth. 

Average Time on Site

The time that users spend on your site plays a vital role in fetching conversions. 

You can track this metric in your Google Analytics account and see if people are interested in staying on your site.

The metric speaks volumes about the quality of the site’s user experience. If a website site is fully functional and free from errors and error pages, it attracts traction and affinity. 

Track the time spent on each of the website pages. Higher the time spent on a page, the better. The metric also indicates the quality of content and copy on your site.

Engaging, relevant, and easy-to-find content often results in higher page dwell time.

Traffic from Mobile Devices

A large number of people are turning to their mobile devices to search for products and services. 

In fact, 

51% of smartphone users have discovered a new company or product when conducting a search on their smartphones.

To get more traffic and conversions from mobile devices, you need to offer a great mobile experience to website visitors and potential customers. 

  • There will be certain keywords that are specific to mobile devices. When a site ranks for these keywords, the mobile traffic will go up. 
  • You can check the mobile traffic in your Google Analytics dashboard.

Consistent growth in traffic from mobile devices indicates that your SEO agency has done well to make the site mobile-friendly and easily accessible on mobile devices. 

The metric is also relevant when tracking the outcomes of Local SEO campaigns. 

More than half of all local smartphone search engine users visit a store within 24 hours of doing a relevant search.

That’s because many people are using mobile devices and voice search to make purchases from their mobile devices. 

Click-Through Rate

Is your Google search listing attractive enough for people to click on it? 

The Click-Through rate or CTR measures the effectiveness of a site’s search listing. 

A higher CTR means that the agency has worked hard on optimizing the meta titles and meta descriptions of each of the site’s pages. 

It also means that they have optimized the business’s Google My Business profile and Schema Markup. 

These are factors that make a search listing attractive and trustworthy to online searchers.

How should you track website CTR? Check website CTR in your Google Search Console dashboard. You’ll find the Search Traffic > Search Analytics option on the left-hand side.

You can check the CTR for all website landing pages. Also, view the CTR from different devices and countries.

CTR is a crucial SEO metric because it’s a search ranking factor as well.  

Website Bounce Rate

Nobody wants to have a website that has visitors who bounce off because they found it irrelevant.

A high website bounce rate isn’t a good sign. It indicates that a website’s traffic is not relevant.  

You can check the Bounce Rate of each of a website’s pages in the Google Analytics dashboard.

A high page Bounce Rate means that you need to revise its content and make it more audience-centric. 

Domain Authority

If a website attains authority in a niche, it will naturally draw more traffic, rankings, and conversions. Domain Authority represents the number and quality of sites linking to a site. 

So if you’re publishing quality content and earning new links, your DA is set to go up. 

A growing Domain Authority is a favourable sign. 

You can check the domain authority of your site in a tool like Moz.

Tools like SEMrush and Ahrefs have developed different metrics that represent site authority. You will come across terms like Authority Score and Domain Rating when using these tools. 

Keep a check on your site’s authority level and observe the monthly rate of growth. Compare it with the Domain Authority of competing sites. 

Direct Traffic and Repeat Traffic 

When an SEO agency goes out there and gets you links and press mentions, it results in publicity.

Since more people learn about your brand and website, it results in more direct traffic. Direct traffic represents visitors who type your business name in the Google search bar to visit your site. 

You can check direct traffic within the Acquisition option in your Google Analytics account.

On the other hand, repeat visitors show that people know your site and want to return to it. 

It’s a sign that they love your website or the content on it. You can use the following path in your Google Analytics account to analyze the repeat visitors on a site: Audience > Behavior > New vs Returning.

High and growing repeat traffic shows that your site’s content is engaging and relevant to the target audience. 

Do you feel better equipped to outsource SEO to an agency? Let’s learn about the last leg of the outsourcing process:

Managing the SEO Agency

One of the things that play a part in running successful SEO campaigns for your business is how efficiently and effectively you manage the partner agency. In this chapter, let’s take a look at some tools and strategies that help create a win-win for the client and the SEO agency:

Educate The SEO Partner

Whenever you start a new relationship, there is a little bit of friction involved. 

That’s because you don’t know the agency, and the agency does not know your business inside out. 

How to reduce the initial confusion?

  • Communicate as much as possible about your business model and its key objectives. 
  • For instance, educate them about your ideal customer and the perfect ticket size for each sale. 
  • It’s better to be clear about your business goals. For instance, there’s a big difference between dominating rankings in a specific location and grabbing a small pie of the National or the International market. 

Maintain Ongoing SEO Activity 

One of the significant success factors of SEO activity is continuity. You can’t do SEO for a while and take a break to start again after some time. 

If you put your campaigns on hold, your site’s rankings and Domain Authority will start going down. 

Plan well so that if your company’s SEO manager leaves, there is a backup resource to manage the SEO Agency. 

If you decide to change the outsourcing partner, you must look for an alternative agency before ending the current relationship. 

Bottom line,

Keep going; that’s what will help your business stay ahead of the SEO game. 

Define KPIs and Be Patient 

There could be various permutations and combinations when creating a set of SEO goals. 

For instance, 

Do you want to focus on rankings and traffic? Or, do you want to get more leads and sales?

Having a clear mindset is the best way to set KPIs that both parties agree on in advance. 

Also, it’s natural that your business priorities may change with time. 

That’s because most businesses face a dynamic environment and market conditions. 

It’s critical to communicate with your agency about new business goals, challenges, and aspirations. 

As a client, you should be aware that positive SEO outcomes are often the result of a collaborative approach between the agency and the client.

Make Use of Technology 

In today’s day, technology makes it easy to communicate with and handle a remote SEO team. Here are some excellent tools that can make outsourcing SEO a breeze:

Slack

Slack is a famous team communication app. 

  • You can create a private chat group within Slack and discuss the team’s day-to-day activities.
  • The instant messaging app helps to send direct messages to individual team members. 
  • Create different ‘channels’ or chat groups to discuss various SEO activities such as content creation, link-building, and technical SEO.

Trello

Trello is a fantastic Kanban project management tool. 

  • Use the cool card-game type interface to help manage tasks within a project. 
  • Manage a remote team with ease—keep tabs on daily tasks. 
  • Create separate boards to manage and track tasks within individual SEO projects.
  • Use lists and cards to create to-do lists within a project. 
  • Tag team members and add comments to discuss tasks.
  • Attach files including documents, excel sheets, and images to cards. The feature helps team members to add SEO reports to individual cards. 

Trello is a must-have tool to manage an SEO team from anywhere. 

Zoom

Zoom is a well-known app for conducting online meetings and video calls. 

  • It’s easy to create a meeting link in Zoom and share it with all the team members. 
  • Talk to multiple team members in one go. 
  • Share your screen while in a call—the feature is useful when explaining a concept or a goal with team members.

PassPack

Many business owners feel jittery about sharing access to their web properties with an external team. PassPack is a tool that does away with all your password related woes. 

  • Securely store, manage, and organize your passwords. 
  • Control who has access to which passwords and share access with new team members quickly and easily. 

This unique tool comes at a starting price of USD 18 per month.

Final Thoughts

Practically no business can grow and succeed without a strong SEO strategy. Outsourcing SEO to an experienced team is the best way to run successful SEO campaigns.

It’s not just a cost-efficient way to do SEO but also guarantees positive business outcomes. At the same time, business outcomes depend a lot on how good your SEO agency is. You should work towards finding an outsourcing partner that fits your business requirements. Also, focus on maintaining a transparent and healthy client-agency relationship. 

I hope this guide helped you to outsource SEO like a rockstar. Do share your experience with us.